The ANNUAL GENERAL MEETING of The Hospice Society of Greater Halifax (Hospice Halifax) will be held on JUNE 28, 2022, at 6:00pm at The Carleton, 1685 Argyle Street, Halifax.

Becoming (or returning as) a member gives you a vote at our annual general meeting (details below).

At $20, annual membership is a great way to support Hospice Halifax. Our membership fee is not tax-deductible.

The ANNUAL GENERAL MEETING of The Hospice Society of Greater Halifax (Hospice Halifax) will be held on JUNE 28, 2022, at 6:00pm at The Carleton, 1685 Argyle Street, Halifax

The meeting will be followed by a reception giving members the opportunity to meet our new CEO, Jeff Chant.

This meeting is called to:

1. Review the audited financial statements for 2021-2022

2. Appoint the auditor for 2022-2023

3. Elect a slate of members to the Board of Directors

4. Propose a Special Resolution to extend the term of Glenna Thornhill, Board Director, by one (1) year. 

5. Propose a Special Resolution to amend our by-laws to add the Hospice Halifax Medical Director to the Board of Directors as a non-voting, ex-officio Director. 

In order to attend, each attendee must be a member in good standing of the Society, including payment of the annual membership fee of $20 prior to the meeting.

Minutes of last year’s AGM are below for review.

Hospice Halifax Annual Meeting 

June 23, 2021

10:00 am – 10.32 am

Meeting via Microsoft Teams


Members In Attendance: Jonathan Caldwell, Cynthia Dorrington, Keith Fraser, Jack Flemming, Rob Horton, Mackenzie Moyer, Lisa Murphy, Gordon Neal, Phil Otto, Riley Otto, Basia Sowinski, Beth Swarbrigg, Glenna Thornhill, Beth Tupala,

Regrets: Paul Bent, Bob MacKinnon

Agenda Items

  1. Call to Order:

The meeting was called to order by the Chair at 10:05 am.

Phil noted that, as required in the By-laws, a quorum of 8 members were present.

  1. Approval of Agenda:
    Upon a motion by Lisa, seconded by Cynthia, the Meeting Agenda was approved as circulated. Motion carried.
  1. Approval of Last Year’s AGM Minutes:

Upon a motion by Cynthia, seconded by Glenna, the minutes of the 2020 Annual Meeting were approved. Motion carried.

  1. Report from the Chair:

Phil referred to the Annual Impact Report available on the Hospice web site. He reviewed the successes and challenges of the past year, mentioning financial successes (including paying off the mortgage with a great deal of help from Jack and all the contributors to the Capital Campaign), 50% increase in donations for the Hike, and the challenges of Covid-19 (and the effect on the Compassionate Closet). He mentioned Gordon’s planned retirement in November. A Search Committee consisting of Lisa (Chair), Phil, Lydia Bugden and Julie McKean, was formed to work with KBRS to find a new CEO.

  1. Financial Report:

Jonathan reviewed the financial statements for the year ending March 31, 2021. He mentioned Government subsidies of almost $1M had a significant impact on our positive operating results and we needed to continue to be diligent in our fundraising efforts as those subsidies end. He echoed Phil’s appreciation of Jack’s and Gordon’s efforts and the support of all donors in enabling the NS Housing mortgage to be repaid within two years of opening – 8 years ahead of schedule. He also thanked staff for doing a good job in preparing for the audit.

Jonathan pointed out that the March 31, 2021, Audited Financial Statements had been approved by the Finance Committee and Board and our By-laws did not require that they be approved at the Annual Meeting.

Upon a motion by Jonathan, seconded by Cynthia, Levy Casey Carter MacLean were appointed Auditors for the year ending March 31, 2022. Motion carried.

Jack thanked Jonathan for all his good work as Treasurer and Chair of the Finance Committee. Phil thanked Jonathan and Keith for their financial oversight.

  1. CEO’s Report (Gordon Neal, CEO): 

Gordon thanked all for attending the meeting. His formal Report is included in the Annual Impact Report. He thanked the Hospice team for keeping the doors open and everyone safe during Covid-19. He was pleased that grief and bereavement support were expanded during the year. Financial goals were exceeded and the mortgage was paid off during the year. He was appreciative of the excellent staff at Hospice Halifax.

  1. Nominations and Election of Directors:

Phil reviewed the list of continuing Directors, Jonathan Caldwell (Treasurer), Cynthia Dorrington, Keith Fraser (Secretary), Jack Flemming, Lisa Murphy (Vice-chair), Phil Otto (Chair), Beth Swarbrigg and Glenna Thornhill.

The nominating Committee has selected Riley Otto, Basia Sowinski and Betty Hutchings to be nominated as Board Directors.

  1. Approval of 2021 Slate of Directors:

Upon a motion by Cynthia, seconded by Jack, Riley Otto, Basia Sowinski and Betty Hutchings were elected Directors of Hospice Halifax. Motion carried.

  1. Approval of Past Actions of Directors:

In response to a question from Phil, Cynthia explained that it has been customary for all decisions made by the Board of Directors in the past year be approved at the Annual Meeting.

Upon a motion by Lisa, seconded by Cynthia, all actions of the Board of Directors for the past year were approved. Motion carried.

  1. Other:

Keith and Phil offered thanks to Paul and Bob for their many years of great service as members of the Board of Directors.

  1. Adjournment:

Keith moved for Adjournment at 10.32 am.

Keith Fraser, Secretary